Student Email Policy

Introduction

Email is considered an official method for communication at Le Moyne College because it delivers information in a convenient, timely, cost effective, and environmentally aware manner.

For the majority of the student population, this Le Moyne College Student Email Policy does not represent a change from current practice. However, the policy does ensure that all students have access to this important form of communication.  Furthermore, it ensures that students can be accessed through a standardized channel by instructors and other staff of the College as needed.

Policies

2.1 College Use of Email
Email is an official method for communication at Le Moyne College. The College may send communications to students via email.  Students are responsible for the consequences of not reading in a timely fashion College-related communications sent to their official Le Moyne College student email account.

2.2 Obtaining a Student Email Account
Each student, upon enrolling, is issued an email account with an address on the stu.lemoyne.edu domain. This email account created by Information Technology is the official email address to which the College will send email communications.  This official address will be recorded in the College’s electronic directories and records for that student.

2.3 Expectations Regarding Student Use of Email
Students are expected to check their Le Moyne College official email on a frequent and consistent basis in order to remain informed of College-related communications.  The College recommends checking email at least twice per week. 

2.4 Instructor Policies and Educational Uses of Email

Instructors may set policy defining how students use email in their class, including requiring students to check their email on a regular basis.  Instructors may also require students to confirm their subscription to College-provided Blackboard or class listservs.  

Messages sent to College-provided aliases of official Le Moyne College student email addresses are also considered official communication. For example, messages sent to College-provided class listservs, WebAdvisor or Blackboard that use the official Le Moyne College email address are considered official communications for all students enrolled in the class designated by the class listserv address.
2.5 Appropriate Use of Student Email
Email is not appropriate for transmitting sensitive or confidential information unless an appropriate level of security and access privileges are utilized. The Le Moyne College email system does provide the appropriate degree of security and access privileges to ensure the appropriate degree of security.

All use of email will be consistent with other College policies, including the Le Moyne College Policy on the Appropriate Use of Information Technology Resources.

All use of email will be consistent with local, state, and federal law, including the Family Educational Rights and Privacy Act of 1974 (FERPA).

Communications sent to a student's official Le Moyne College email address may include notification of College-related actions, fines, including disciplinary action; however, email shall not be the sole method for notification of any legal action.

Procedures

Changes to this policy will be authorized by approval of the Executive Officers of the College. 

Questions or comments about this policy should be directed to the Chief Information Officer or emailed to Information Technology.

Student Email Summary

The College routinely uses email for both formal and informal communication with students. 

The stu.lemoyne.edu email address is the account used for College business and official College communications to students. Although students may maintain separate email accounts and addresses, students are expected to check their Le Moyne College account regularly for College communications, and are encouraged to use their Le Moyne College account for personal communication, at their discretion.