Schedule a Zoom Meeting in Canvas

Integration of Zoom into your Canvas course simplifies scheduling and hosting meetings directly on your Canvas course page. This feature streamlines access for students, who can easily join upcoming Zoom sessions from the dedicated Zoom section within your course.

By following these steps, you can efficiently schedule and manage Zoom meetings within your Canvas course, ensuring a seamless learning experience for your students.

Please follow the steps below after enabling Zoom in your Canvas course. If you have not yet done so, please refer to our guide TITLE first.

Note: you will know Zoom has not yet been enabled if you cannot see “Zoom” on the left hand navigation menu in your Canvas course, as pictured below.

1 Accessing Zoom and Creating a New Meeting
2 Including Course Title and Meeting Details

Accessing Zoom and Creating a New Meeting

Access Zoom: In your Canvas course, navigate to the "Zoom" tool within the course navigation menu.
Create a New Meeting: Click the "Schedule a New Meeting" button on the Zoom tool's landing page.

Including Course Title and Meeting Details

After clicking the Schedule a New Meeting option, you will have the ability to customize your meeting preferences, similar to the image below.

Once you are complete, scroll to the bottom of the page and select the blue Save button.

Click the drop-down menus below to learn more about the different ways to customize your Zoom meetings through Canvas!

Course Title: Always include your course title in the meeting's title for clear identification [A].
Description: Optional, can provide context for a session. Helpful if you are scheduling multiple types (e.g., lecture, lab, office hours).
When: Set the session's date and time (defaulted to Eastern Time) [B].
Duration: Specify the estimated duration. This will create a corresponding entry in the Canvas Calendar [C].
Recurring Meetings: Check this for events that repeat (daily, weekly, biweekly, or monthly). Weekly meetings allow specific day selections.

Enhance security with:

Passcode: Create a numeric or word code for meeting access.
Waiting Room: Useful for open office hours, creating a waiting area for participants, with the host admitting users.
Authenticated Users Only: Ensure participants must be logged into Zoom to join.

Audio: Choose between device audio or phone call-in, providing both options is recommended for students with unstable internet connections.
Video: Control whether participants' video is on when they enter the meeting, with users able to change their settings later.

Customize settings as needed:
- Enable join before host (not recommended): Allows participants to join before the host.
- Mute participants upon entry (recommended for large classes): Participants are initially muted but can unmute themselves later, unless host settings prevent it.
- Use Personal Meeting ID (not recommended): Avoid using your personal meeting ID for security.
- Automatic Meeting Recording: Select storage location (host's computer or Cloud).

Alternative Hosts: Consider setting up co-hosts, especially for TAs. Co-hosts can initiate meetings and manage certain features.

Note: Only users with a Le Moyne Zoom account can be co-hosts. Others can set up an account or be assigned co-host status during a meeting.